To request vacation time, you must complete a leave request in Deltek. Reminder: Deltek will only open in Internet Explorer or Edge.

Below is a link to an instructional video on how to fill out the Planned Leave Requests form in Deltek. The Deltek Planned Leave Requests form takes the place of the old Leave Request Form.

Deltek Vacation Leave Request Instructional Video

(Video does not play back well within LogMeIn connections. For best performance, copy and paste this video URL into a browser running on your local computer: https://www.youtube.com/watch?v=1gXT4_LNndE&feature=youtu.be)

When to Submit the Vacation Request Form

You should submit a leave request to your group manager as far in advance of your vacation as possible. The minimum amount of notice required depends on circumstances.

Use of one day or less: You do not need an approval for one day or less. However, you need to notify your group manager and update your Google calendar. If vacation leave is used in the middle or at the end of a business day, you must inform your manager before you leave and update your Google calendar.

Use of more than one successive day: You must submit a Planned Leave Request form in Deltek at least two business days prior to your first requested vacation day. Instructions for submitting a Planned Leave Requests form can be found on the Intranet and by clicking here. (Video does not play back well within LogMeIn connections. For best performance, copy and paste this video URL into a browser running on your local computer: https://www.youtube.com/watch?v=1gXT4_LNndE&feature=youtu.be)

Use in circumstances in which discretionary or sick time is ordinarily used: It is possible for circumstances to arise in which you must use vacation time to cover an unexpected absence. When vacation time is used for that purpose, the requirement to submit a Planned Leave Requests form is waived. However, you should inform your manager and update your Google calendar as you would typically do when using discretionary or sick time.

Watch an instructional video on how to submit the form through Deltek. ( Video does not play back well within LogMeIn connections. For best performance, copy and paste this video URL into a browser running on your local computer: https://www.youtube.com/watch?v=1gXT4_LNndE&feature=youtu.be)

Vacation, Discretionary, or Sick Time Advances

Advances of vacation, discretionary, or sick time are not given. You must use discretionary time or vacation time if you become ill and do not have enough sick time to cover your absence. You must take administrative leave without pay if you do not have enough discretionary or vacation time to cover the absence. This policy applies regardless of the proximity of the day when additional leave time will be accrued. For example, if you become ill on a Monday that happens to be the last day of a month, you may not use sick time accrued on Tuesday to cover Monday’s absence.