Laptops, Projectors, and Mobile Hotspots

The agency owns several spare Windows laptop computers.  Agency-owned spare laptops are intended for agency work and are specifically available for use for presentations or other out-of-office needs when your laptop is unavailable.

The Windows laptops are used primarily for presentations, for staff to use if their laptop needs repair, or for fieldwork. For access to the Windows laptops, the projectors, and the mobile hotspots, contact a member of the Information Technology Group. Reservations for a laptop, projector, or mobile hotspot may be made in the Google calendar for the appropriate device. Letting a member of the IT staff know in advance of the need for the equipment for an upcoming meeting is always helpful, especially in resolving scheduling conflicts or ascertaining that the equipment is functional and available.

To reserve a laptop, one of three projectors, or one of three mobile hotspots, sign in to your Gmail account and open your calendar. Select the plus (+) sign next to other calendars and select browse resources. You can then add the laptops, projectors, and mobile hotspots, to your calendar. You should now see the calendars listed for the laptops, projectors, and mobile hotspots.

Staff members are expected to transport laptops and projectors in a carrying case at all times and to secure laptops and projectors under lock and key whenever leaving them unattended, including when leaving them in the office after hours.

Mobile Presentation System

To reserve one of the two mobile presentation systems, create a calendar invite in Gmail and invite the mobile presentation system to your meeting that you are creating by typing “mobile presentation system” into the “Guests” section of your calendar invite, or select Rooms and select one of the Mobile presentation systems. Mobile presentation systems come equipped with a large screen attached to a mobile cart, a laptop, a wireless keyboard and mouse, and an external webcam.

Usage Tips

• Treat the system as you would a conference room, and reserve it by inviting it to your meeting.
• The system is tall and somewhat heavy. Please follow instructions and use care when moving it.
• The system is designed to be as wireless as possible and requires only a single connection—to an electrical outlet.
• Please be considerate of your office neighbors; please keep the volume low when hosting a hybrid meeting.
• The Mobile presentation carts are stored in TMD and outside the small conference room areas.