The agency’s evaluation cycle involves two-way, individualized conversations between a supervisor and an employee about performance impact, development, and growth. Staff and supervisors take part in four different types of evaluation activities throughout their tenure at the agency. The first evaluation is called the Introductory Period Evaluation, which is an evaluation for all employees who transition to or assume a new position at the agency. It occurs after three months of the start date or the transition date, whichever is applicable. The other three evaluations and assessments are listed below. They are conducted at different times of the year annually.

1. Feedback for Supervisors
2. Performance Assessment
3. Employee Development Plan

Process details and timeframe for each are provided below.

Feedback for Supervisors

In coordination with the annual evaluation process, there is an opportunity for each staff member to provide feedback on their supervisor and any member of the leadership team consisting of directors, the deputy executive director, or for the executive director.

Timing: March

Process: A survey is shared via email and a companion link is posted on the intranet. The results of the survey will be reviewed only by executive leadership and shared with supervisors in summary form.  An example of a survey can be found here.

Performance Assessment

The purpose of conducting the performance assessment is to practice open communication between the employee and the supervisor with the goals of evaluating and if needed identifying ways to improve an employee's productivity and quality of work. It is also a conversation on how to promote an employee’s development. The performance assessment is used in conjunction with the compensation plan to help the supervisor determine what recommendations for salary adjustments and promotions they will make to the leadership team. Supervisor recommendations will be taken into consideration, with other factors, in determining salary adjustments.

Timing: April

The Performance Assessment instructions and the form can be found here and in the Forms Library.

Employee Development Plan

This plan aims to foster collaboration between employees and supervisors in developing the employee’s short- and long-term career goals, outlining actionable steps to achieve them, and identifying how the organization can provide support. The plan serves as a reference throughout the year, focusing on goals such as acquiring new skills, refining existing ones, or engaging in different projects. These goals should enhance performance, leading to positive outcomes in the springtime performance assessment. Additionally, the plan encourages discussions on job expectations, identifies potential barriers, and explores opportunities for professional growth. It is intended to be reviewed and updated annually to reflect progress and evolving circumstances.

Timing: July

The Employee Development Plan process and the form can be found here and the Forms Library